Letter Business

 

LETTER BUSINESS

business letter is a letter that is used by a person, organization or institution that institutions deliver business messages in writing to the other party using a specific media whether it be sending a letter via postal mail, faksmilie, telephone or via the internet.

Examples of business letters vary in number, could include work order, business introduction letter, a letter ordering products, letters move address, collection letters, letters of cooperation contracts, agreements or letters of complaint.

·         COMPONEN OF BUSINESS l  LETTER

1.      Letter Head

The identity that contains the logo, name, address and phone number of the sender of the letter.

2.      Reference Line

In the English-language letter letters usually contain forward names of executives who signed the letter, followed by a slash or colon, and then typing the name of the letter. Some companies add code or specific number based on their file system. Reference is placed on top of the above letter date. Exmpple : Your ref : 22 March 2004

3.      Date LIne

It is part of the creation date of the letter. While the format of the date is month / day / year, for example August 30, 2012.Examples of writing date using British Style

4.      Inside Address

This section contains the name of receipt, title, and company name with address

5.      Attention Line

An Alternative to put recipients

6.      Solutition 

In this section, the term used is "Dear Mr./Mrs./Ms. (Last name receipt) ", eg" Dear Mr. Fathoni ". But if the name of the recipient is not dikethui, write departementnya name, eg "Dear Director of the Department of Human Resource".

7.      Subject Line

Subject to make the recipients more easily find the intent of the letter, for example Invitation, Apology, and so forth. This is an optional part of a business letter, meaning we can provide them or not.

8.      Body Of Letter

The letter is where you write down what you want delivered. Paragraph in the letter must use single spacing (single space) and the absence of separation between each paragraph. Leave a gap between the end of the contents by the cover.

9.      Complimentary Close

Part of this as a sign that your letter has been completed, usually ending with the writing "Sincerely", "Sincerely yours", "Thank you", and so forth

10.  Signature 

Part of this is my signature, normally use black or blue ink.

11.  Enclosure

If a letter containing the document or attachment other than the letter, the writer of emotion menampilakan number of attachments, that is by using the "Enclosure (Jumah attachment)",

12.  Carbon Copy Natation 

This section is used to inform the recipient of the letter, that the letter was also sent to the parties who need to know the contents of the letter.

·         DIFFERENCE FULL BLOCK FORMAT AND  SEMI BLOCK FORMAT

Block on a business letter format is the format most simple business letter or a simple business letter format among the three others because everything is laid on the left side of the letter.

Example from Block Format

3519 Front Street
Mount Celebres, CA 65286 

October 5, 2004 

Ms. Betty Johnson
Accounts Payable
The Cooking Store
765 Berliner Plaza
Industrial Point, CA 68534 

Dear Ms. Johnson:

It has come to my attention that your company, The Cooking Store has been late with paying their invoices for the past three months.
In order to encourage our customers to pay for their invoices before the due date, we have implemented a discount model where we’ll give you 2% off your invoice if you pay us within 10 days of receiving the invoice.
I hope that everything is going well for you and your company. You are one of our biggest customers, and we appreciate your business. If you have any questions, feel free to contact me at (555) 555-5555.

Sincerely, 

Signature
Bob Powers

In the semi-block (indented) format business letter format of almost the same as the Modified Block Format, but on the content, paragraphnya made further inside,

Example from Semi Block Format

3519 Front Street
Mount Celebres, CA 65286 

October 5, 2004 

Ms. Betty Johnson
Accounts Payable
The Cooking Store
765 Berliner Plaza
Industrial Point, CA 68534 

Dear Ms. Johnson:

It has come to my attention that your company, The Cooking Store has been late with paying their invoices for the past three months. 

In order to encourage our customers to pay for their invoices before the due date, we have implemented a discount model where we’ll give you 2% off your invoice if you pay us within 10 days of receiving the invoice. 

I hope that everything is going well for you and your company. You are one of our biggest customers, and we appreciate your business. If you have any questions, feel free to contact me at (555) 555-5555. 

Sincerely, 

Signature

Bob Powers